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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • I have downloaded the RECOMMENDED TEMPLATE as a guide for most effective presentation of my article content.
  • This manuscript describes original work, it has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • All Authors approved the manuscript and this submission.
  • LEARNING POINTS have been included in the article text. (please refer to the RECOMMENDATIONS on how to best highlight the importance of your work)
  • The submission file is in OpenOffice, Microsoft Word, RTF, or WordPerfect document file format.
    Figures are going to be uploaded as supplementary files following the instructions guidelines.
    Tables Word file (if any) are going to be uploaded as supplementary files following the instructions guidelines.
    File size for each item does not exceed 2MB.
  • Reference Only files (if any) are going to be uploaded following the instructions guidelines.
  • References are written according to the instruction above.
    Where available, URLs for internet file references have been provided.
  • Citation in text: every reference cited in the text is also present in the reference list.
  • Acknowledgements, if any, are collated in a separate section at the end of the article before the references.
  • Permissions: Permission of the original author and publisher has been obtained by the authors for use of previously published material (text or illustrations).
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in the menu section ABOUT.
  • Ethical conduct: I am aware that in case of double submission or if any author is not in fully agreement with this submission, the article will be immediately rejected.
    The same applies in case of plagiarism.
  • Authors obtained the patient's consent. Please include a statement regarding patient consent in your manuscript. Please be informed that editorial office can require a copy of the consent if needed.
  • I am aware that a 300€ (+22% VAT) publication fee is due if the article is accepted. (+22% VAT)

Author Guidelines

Please review the following guidelines before submitting material: submissions that do not comply with the requirements will not be considered for review.
Download the EJCRIM model to dramatically increase your chance to have a successful review.

EJCRIM welcomes the submission of contributions in the form of Case Reports or Clusters of Cases. These may describe:

  • unusual aspects of a disease or concurrent pathologies
  • cases of high interest and complexity
  • impact of new technology on internal medicine practice

No brief reports or correspondence will be considered.

Comments or rebuttal to published article may be considered by the Editor in Chief.
Submitted manuscript must not have been published in print or online, or being considered for publication elsewhere.
Manuscript must be written in English language, which must be of an acceptable standard. Manuscript not reaching this standard, as determined by the Editorial Office, will not enter the peer-review process and will be returned to the corresponding author.


Please check that your manuscript complies with the recommended format:

  • Length: we recommend 1000 words maximum (not including references) and no more than 1500 words including references.
  • References: Authors are encouraged to perform appropriate literature search. In general, there should be no more than 5 references at the end of the report, Vancouver Style. Extensive literature search details can however be submitted as an appendix.
  • Abstract: Approx 75 words but no longer than 100 and must follow this structure:
    • Objectives
    • Materials and methods
    • Results
    • Conclusion.
  • Learning points: at the end of the manuscript as 3 bullet points.
  • Figures and Tables: up to 5 figures and 2 tables.
  • Ethical approval: Authors must state that, if required, permission to publish their case report was granted by their local ethics committee. The local ethics committee must be identified. The Editor-in-Chief reserves the right to refuse publication of any report that he considers suggests of unethical practice.
  • Patient consent: Evidence of patient consent to publish must be provided for any photograph that shows a patients face or other information that might identify the patient.
  • Case series of a cluster of cases: we recommend not to exceed 1000 word limit.

If in doubt about any of the above please check with the Editorial Office before submitting.
The Editorial Office will perform a compliance check to all submissions before sending them to the Editors for peer-review.
Please do not forget to upload or send to Editorial Office ( the Conflicts of Interest Disclosure and the Copyright Authorization forms.
Please note that both forms must be signed by all authors.

Click HERE to download the Conflicts of Interests Disclosure Form
Click HERE to download the Copyright Authorization Form


A maximum of 7 Authors can be accepted for a manuscript. Each Author must have contributed substantially to manuscript design and writing, research or patient treatment, in compliance with the ICMJE recommendations. Any other participant in the study with different roles may be included in an addendum at the end of the paper.

Conflicts of Interest

A conflict of interest may exist when an Author or the Author's institution has a financial or other relationship with other people or organizations that may inappropriately influence (bias) the author's work. Financial relationships are easily identifiable, but conflicts can also occur because of personal relationships, academic competition, or intellectual passion. A conflict can be actual or potential and full disclosure to the Journal is the safest course. All submissions to the Journal must include disclosure of all relationships that could be viewed as presenting a potential conflict of interest. The Journal may use such information as a basis for editorial decisions and may publish such disclosures if they are believed to be important to readers in judging the manuscript.

Disclosure Statement for Authors

All authors must disclose any actual or potential conflict of interest including any financial, personal or other relationships with other people or organizations within three (3) years of beginning the work submitted that could inappropriately influence (bias) their work. Examples of potential conflicts of interest which should be disclosed include employment, consultancies, stock ownership, honoraria, paid expert testimony, patent applications/registrations, and grants or other funding. Potential conflicts of interest should be disclosed at the earliest possible stage. If there are no conflicts of interest, authors should state that.
Download the conflict of interests disclosure form

The Role of the Funding Source

If funding has been provided, all sources of funding must be declared as an acknowledgement. Authors must describe the role of the study sponsor(s), if any, in study design; in the collection, analysis, and interpretation of data; in the writing of the report; and in the decision to submit the paper for publication. If the funding source had no such involvement, the authors should so state.

Changes to authorship

This policy concerns the addition, deletion, or rearrangement of author names in the authorship of accepted manuscripts before the accepted manuscript is published in an online issue. Requests to add or remove an Author, or to rearrange the Author names, must be sent to the Journal Manager from the corresponding author of the accepted manuscript and must include: (a) the reason the name should be added or removed, or the author names rearranged and (b) written confirmation (e-mail, fax, letter) from all Authors that they agree with the addition, removal or rearrangement. In the case of addition or removal of Authors, this includes confirmation from the Author being added or removed.Publication of the accepted manuscript in an online issue is suspended until authorship has been agreed by the Editors.
After the accepted manuscript is published in an online issue: any requests to add, delete, or rearrange Author names in an article published in an online issue will follow the same policies as noted above and result in a corrigendum.


EJCRIM uses a single-blind peer-review system (Reviewers and Authors are not identified by Authors).

Author Fee

Authors are required to pay a fee. Publication fee is to be paid after paper's acceptance, while submission fee is to be paid at the act of article submission. Find below the payments scheme.

  • From 11 January 2016: publication fee 183 eur (VAT incl). Submission fee is not required anymore.
  • From 1 May 2019: publication fee 244 eur (22% VAT incl)
  • From 1 March 2020: publication fee 280,6 eur (22% VAT incl)
  • From 1 September 2022: publication fee 366 (22% VAT incl)

Technical requirements

  • Text must be in either Microsoft Word or OpenOffice, RTF, WordPerfect file format.
    • Preferred text style is 12pt Arial type, 1.5-line spacing, with minimal formatting
    • Use italics, rather than underlining (except with URL addresses)
    • All illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end. Please provide a caption for each figure and illustration
    • Do not copy the journal format or organize your text in columns.
  • Original Figures must be uploaded as supplementary files for review. Please upload JPG or TIFF figures, with a resolution of at least 72 dpi. Please make sure they are clear, with uniform color shades and tones throughout all images. Resizing, cropping and adaptation to the style of the journal may be performed by the editorial office in some cases.
  • Table files must be uploaded as supplementary files for review. Please make sure they are in Word (preferred) or Excel format. Place each table on a separate page (Word) or separate workbook (Excel).
  • An Author information page must be included at the beginning of your manuscript after the title and should include the following information for every author listed:
    • Complete first and last names
    • Degrees
    • Postal address
    • E-mail address
    • Affiliation.
  • Reference material. If you wish to upload reference material (acknowledgments, cover letter, author photos, signed copyright forms, etc.) that should not be published but used for reference only by reviewers and editors please name them as "Reference Only" files.
  • Reference list. EJCRIM adopts the Vancouver style with up to 6 authors' names listed followed by et al for exceeding authors. Please see examples below. References should be selective and keyed in numerical order to the text. Authors are responsible for the accuracy of the references.
    • Journal references must include authors' names, article title, journal abbreviation, volume number and page numbers. Only the first 6 authors should be listed followed by 'et al.'
      1. Van der Geer J, Hanraads JAJ, Lupton RA. The art of writing a scientific article. J Sci Commun 2010;163:51–59.
    • Book references must include authors' or editors' names, chapter title (if applicable), book title, edition number (if applicable), publisher, city of publication, year of publication, and page numbers
      2. Strunk Jr W, White EB. The elements of style. 4th ed. New York: Longman; 2000.
    • Reference to a chapter in an edited book
      3. Mettam GR, Adams LB. How to prepare an electronic version of your article. In: Jones BS, Smith RZ, editors. Introduction to the electronic age, New York: E-Publishing Inc; 2009, p. 281–304.
    • Web references. As a minimum, the full URL should be given and the date when the reference was last accessed. Any further information, if known (DOI, author names, dates, reference to a source publication, etc.), should also be given.
    For further details you are referred to 'Uniform Requirements for Manuscripts submitted to Biomedical Journals' (J Am Med Assoc 1997;277:927–34) (see also THIS LINK).
  • Products. Any product mentioned in the article should be footnoted by company, complete address, and website: *XYZ ACME Co., 123 Main St., Suite 321, Los Angeles, CA 90000;
  • Citation in text. Please ensure that every reference cited in the text is also present in the reference list (and vice versa). Unpublished results and personal communications are not recommended in the reference list, but may be mentioned in the text. If these references are included in the reference list, they should follow the standard reference style of the journal and should include a substitution of the publication date with either 'Unpublished results' or 'Personal communication'. Citation of a reference as 'in press' implies that the item has been accepted for publication.
  • Acknowledgements. Collate acknowledgements in a separate section at the end of the article before the references and do not, therefore, include them on the title page, as a footnote to the title or otherwise. List here those individuals who provided help during the research (e.g., providing language help, writing assistance or proof reading the article, etc.).
  • Permissions and Photo Releases. Permission of the original author and publisher must be obtained by the Authors for use of previously published material (text or illustrations). As many as 100 words of text can usually be quoted without permission, provided the material quoted is not the essence of the complete work and appropriate reference is made.

For further information on how to write a scientific publication please read the Uniform Requirements for Manuscripts (URM) at THIS LINK


This section welcomes Commentaries, Rebuttals, Replies to published articles aimed at stressing the importance of a specific diagnostic or clinical practice, or highlighting the trends of medicine through a commentary on a number of similar cases published in EJCRIM.

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